A Pre-Shipment Inspection Procedure’s Key Steps

Suppliers can be confident knowing their products are of the right quality and quantity to be shipped to their market segment thanks to a competent pre-shipment inspection.

Before diving into the crucial parts of this process, let’s go over the fundamentals of pre-shipment inspections.

Pre-Shipment Inspection: What Is It?

Before newly manufactured goods are delivered for export or import, trade operators, buyers, vendors, and agencies conduct a pre-shipment inspection of the goods in question.

A pre-shipment inspection in China has the following objectives:

  • Verify the product’s quality and quantity.
  • Verify products for any problems.
  • Verify that goods satisfy the market’s safety requirements.
  • Report import and billing information

Pre-shipment inspections were formally implemented in 1994 as part of the General Agreement on Tariffs and Trade (GATT), later superseded by the World Trade Organization, to raise international trade standards.

The “Agreement on Pre-Shipment Inspection” stipulated a variety of obligations, including the following guidelines for pre-shipment investigations:

  • Non-discrimination
  • Transparency
  • Confidentiality of business information
  • preventing delays
  • Prices are verified based on the cost of comparable or identical goods in the exporting nation, and the exporter is given a chance to defend the price they charge.
  • Inspection agencies set up appeals processes, and other exporters can access the results.

Accredited inspection organizations conduct pre-shipment inspections when manufacturing is at least 80% finished. It serves as your last chance to make changes before your production is sent, making it a useful tool for protecting your product against pricey import hazards.

Functionality, performance, durability, general appearance, and measurements are routinely checked before shipping.

After a successful pre-shipment inspection, the agency gives an inspection report document and travels with the consignment to its final destination.

Crucial Steps In An Inspection Visit During A Pre-Shipment Inspection Process

Inspections before shipment are performed on-site at the manufacturing facility or production house. Inspectors may suggest additional off-site lab testing among those products if they include banned chemicals.

Quantity Checking

To ensure the correct quantity, the checkers count the shipping boxes. A buyer and a vendor can always agree upon the pre-shipment inspection, and a bank to start paying for a letter of credit because it guarantees that the right amount of goods and boxes will be shipped to the right location.

Also, the packaging is examined to ensure that the proper packaging labels are used, and the appropriate packing materials are used to ensure safe transit.

Check Product Workmanship

The quality of the finished items is the first aspect of the inspection that the inspector looks at to see whether any problems are readily apparent.

On the basis of established acceptable tolerance levels, which are normally agreed upon between the manufacturer and the vendor during product development, defects are typically categorized as minor, major, or critical.

Conformity Checking

A quality control inspector verifies the product’s weight, color, marking, and labeling, as well as its measurements and material and construction. If the pre-shipment inspection concerns clothing, the inspector verifies that the proper sizes have really been issued to the consignment and that the sizes match the labels and production dimensions.

Dimensions may be crucial for other items, in which case the finished product’s measurements might be measured and contrasted with your initial requirements.

Test of Function And Safety

Function Evaluation Of Clothing

While inspecting clothing, accessories, and footwear, inspectors physically examine the items to gauge the durability of fasteners, zippers, and other fittings using pull, tensile, and stretching tests.

The thickness or density of fabrics used in the creation of clothing is determined by testing the fabric’s composition and density. The fabric density is measured using specialized equipment. The quality control inspectors can physically count the frequency of stitches per inch.

If the cloth is too flimsy or not dense enough, your maker may have utilized a subpar material that won’t withstand regular usage and washing.

Testing For Mechanical Safety

Products with moving parts, such as bicycles and pushchairs, that may cause serious injury if defective require mechanical safety checks.

During the examination, the product’s shape and design are examined to check for any protruding edges or components that could cut or victimize hands, toes, and other body parts.

The safety of crucial parts utilized in a finished product, such as screws and hinges, is examined during mechanical safety testing.

Testing For Electrical Safety

Before being authorized and branded, electronic and electrical products must undergo testing to ensure they abide by several safety rules. Instead of at the plant, testing for the electrical safety of a product is frequently done in a lab setting. It consists of the following tests:

An electrical product’s capacity to tolerate a high voltage supplied between its electrical circuit and ground is tested using a high voltage test, often known as a “dielectric withstand test.”

Testing for leakage current determines whether the amount of current flowing between the AC source and the ground exceeds a predetermined threshold.

Insulation resistance test: Measures how well the electrical insulation is performing.

A ground continuity test verifies a clear channel between these exposed metallic surfaces and the ground of the power system.

Report on Inspection

After the pre-shipment inspection, a report includes a pass/fail outcome, a summary of the most important findings, and a full explanation of the inspection findings. Clear photographs of all inspection sites are included in pre-shipment reports, allowing you to see what was found.


Pre-Shipment Inspection China Service providers are fully qualified and accredited to conduct inspections following international standards, assisting you in making sure your products fulfill the laid down requirements. We may also advise you on the examinations and certificates necessary to enter your target market. For a variety of softlines and hardlines, it offers impartial pre-shipment inspections. You will receive transparent and immediate results, allowing you to move quickly and save money.

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